Finance Assistant

This is a part-time role with 20-25 hours per week.

The main purpose of the role is to accurately record the day to day financial transactions of the business to trial balance stage, ensuring deadlines set by the business are met. With access to key stakeholders the role requires someone with a can-do attitude and the ability to maintain confidentiality at all times. You must have proven experience using the accountancy software Xero.

Responsibilities

Bank

•Cash position; ensure bank transactions are downloaded and reconciled daily for all UK and currency accounts. Unknown items or those without invoices are to be investigated and resolved within 48 hours. Full reconciliation reports to be completed at month end on xero and emailed to FC.

•Maintain petty cash balance in line with guidelines and reconcile monthly, posting receipts onto Xero

Purchase ledger

•Post 3rd party (aggregators and other supplier) invoices onto xero as soon as they arrive (draft). Calculate agency commission owed to TN on supplier invoices where necessary. Upload copies of invoices to xero.

•Update master spreadsheet with all incoming costs and create media query report. Co-ordinate and ensure resolved to meet deadlines

•Reconcile client media spend and report underspend to FC each month

•Post and reconcile company Amex/credit card expenses immediately

•Post employee expenses • Perform monthly reconciliations on all supplier and client accounts

• Create twice-monthly multi-currency payment run to suppliers for approval

Client Billing - Debtors

•Create draft client billing once all budgets have been loaded onto Master Budget. Meet with group heads for approval and sign off. Approved invoices to be emailed out in line with the client terms and deadlines of the business. Ensure postings on Xero are correct.

•Chase debtors as soon as outside of terms and involve group heads where necessary – debts over 45 days should be notified to FC (other than those with extended terms) Other tasks

•Produce and reconcile UK VAT and EEC VAT and submit online returns in line with quarter submission dates. Full reconciliations to be sent to FC for sign off prior to submission

•Post month -end journals as notified by FC

•Produce reports and assist FC when requested

About us:

We're Talent Nexus, a performance marketing agency for recruitment. We work with clients across the industry to manage and improve their candidate attraction campaigns.

With our quarterly career development planning, we will help you shape your own path in the company.

We are a welcoming, ambitious team who enjoy each other’s company and delight in providing exceptional service for our clients. Based just a short stroll from Surbiton station.

Ready to apply?

For more information about this role and to apply, please email joinus@talentnexus.com